Information on Covid-19 (Coronavirus SARS-CoV-2) and its effects on the Max Planck Institute for Meteorology

The Max Planck Institute for Meteorology (MPI-M) accepts the responsibility to society at large and takes the unusual risk posed by the current pandemic very seriously. Our overarching goal is to ensure the health and safety of all employees.

Travel or return from abroad

Due to the continuing travel warning travelers abroad should inform themselves about the applicable quarantine regulations in their respective federal state, if necessary by consulting the responsible health authority both before and after their stay abroad. Staff returning from trips to (possibly newly declared) risk areas are not allowed to enter the Institute for 14 days after their return. This also applies if people from the same household (e.g. partners, children, parents, flat mates) have been in a risk area (in the above sense) within the last 14 days.

The current risk areas can be found on the RKI website:

https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html

Current travel warnings regarding COVID-19 can be found here:

https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/reise-gesundheit/gesundheit-fachinformationen/reisemedizinische-hinweise/Coronavirus

Further information can be found on the re-open EU page of the European Union.

Regulations (valid until the next announcement by the Task Force)

In line with the progressing withdrawal of restrictions on public life, the institute can now begin a cautious and gradual return to normal operation, thanks to the implementation of the protective and hygiene measures. Strict compliance with the regulations and instructions of the MPI-M building action plan COVID 19 (Intranet) is indispensable in this regard.

This is the only way to minimize the risk of infection even with a higher number of people working at the Institute. With the aim of always ensuring a good working and research environment with the best possible health protection for employees, the Corona Task Force decided the following:
 

  • All staff are encouraged from now on, again to find an appropriate balance between work at home and work at the institute. It would be conceivable to extend your presence at the institute to two or three days per week.
  • Working from home is still possible and is especially supported for employees who have to look after or care for their children or other relatives and for people who belong to a risk group.
  • In order to minimize the risk of infection even with a higher number of people in the buildings used by the MPI-M, strict adherence to the distance regulations as well as hygiene and infection protection measures is necessary.
  • Agreements on shared offices must be made on a case-by-case basis, if necessary involving the group leaders, departmental assistants, or department heads.
  • To facilitate spontaneous communication and direct encounters again, the one-way traffic regulation in the hallways and the one-person operation in the kitchens will be revoked. Instead, it is mandatory to wear a mouth-nose-cover in all communal areas such as hallways, staircases, kitchens and wherever the minimum distance cannot be maintained (the building action plan Covid-19 will be adapted accordingly). The number of persons in the kitchens must be limited to such a degree that the minimum distance of 1.5 m can be maintained. The one-person rule still applies in the toilets.
  • Meetings, including seminars, departmental and group meetings, should continue to be virtual. Since it has been possible to use the meeting rooms to a limited extent and under certain conditions, meetings that are only partially suitable for the virtual format and involve only a few participants can also be held as face-to-face meetings. The assigned maximum number of persons allowed in the respective meeting room must be observed. Employees working from home must be fully involved.
  • The special burden on employees who have to look after or care for their children or other relatives is once again explicitly recognized. The parent-and-child office can soon be used again after the necessary examination of our hygiene measures.
  • All business trips must still be approved by the respective departmental director. For business trips abroad, a statement must be obtained from the central crisis management team of the Max Planck Society prior to the departure. This also applies to travel within Europe, as despite the lifting of many travel restrictions in some countries there is an increased risk of infection and quarantine requirements.
  • Trips to risk areas should be avoided. This applies to both business and private trips. If these trips cannot be avoided, the employees are obliged to work at home for two weeks after their return before returning to the institute.
  • Guests are permitted in agreement with the respective departmental director and in compliance with the distance regulations and hygiene measures. A registration of the guests is necessary; the forms will be available on the intranet and in the mail room of Bundesstrasse 53. Please put the completed form in the mailbox of the Geschäftszimmer.
  • The general flu vaccination will again be administered by the company doctor on site this year, the dates will be announced as soon as the vaccine is available. The company physician will presumably conduct his consultation hours on site again from 10 September onward.
  • All employees are asked to protocol their presence at the institute (not the contacts at the institute!) themselves.


The Corona Task Force will continue to monitor all developments in the situation, evaluate them for the Institute, adapt regulations accordingly if necessary or develop new measures and instruments. We will inform you every week after the Management Committee meeting. If you have any questions please ask your group leader or a member of the task force or contact our company physician during telephone consultation hours.